Privacy Policy

Last updated: 2025-10-13

.

Privacy Policy — CellsAI Technologies Inc.

Effective Date: Jule 12, 2025

1. Introduction

CellsAI Technologies Inc. (“CellsAI,” “we,” “our,” or “us”) is committed to protecting the privacy and confidentiality of personal and research data. This Privacy Policy describes how we collect, use, store, and share data when you use our platform, web interfaces, APIs, and associated services (collectively, the “Service”).

By accessing or using the Service, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and processing of your data as described herein.

2. Data We Collect

2.1 Account Information

  • Name, email, job title, institutional affiliation, phone number.
  • Credentials for accessing the Service.

2.2 Uploaded Research Data

  • High-content cellular imaging files (Cell Painting / HCS).
  • Associated metadata: cell type, batch ID, staining information, experiment ID.

2.3 Usage Data

  • Logs of user interactions with the Service, timestamps, IP addresses, browser type, session duration.
  • Analysis activity logs (number of images processed, model version used).

2.4 Cookies and Tracking (Web Interface)

  • Cookies for authentication, session management, analytics.
  • Usage statistics to improve Service performance.

3. Purpose of Data Processing

We process your data to:

  1. Provide AI-based analysis and reporting of cellular images, including senescence probability and morphological features.
  2. Improve and validate our AI models and algorithms.
  3. Generate aggregate statistics to support research insights.
  4. Manage user accounts, subscriptions, and access rights.
  5. Comply with legal obligations and enforce terms of use.

4. Legal Basis for Processing (GDPR / EU AI Act Compliance)

  • Consent: Users provide explicit consent for uploading and processing research data.
  • Contractual necessity: Data processing is necessary to provide the Service under our Terms of Use.
  • Legitimate interests: To improve AI models and maintain the security of the Service, without compromising privacy.
  • Compliance: To meet legal obligations under applicable international, EU, and US laws.

5. Data Sharing

CellsAI may share data only under the following circumstances:

  • With service providers who assist in hosting, cloud computing, and analytics, under strict confidentiality agreements.
  • With R&D partners (e.g., CellsAI Europe B.V.) for collaborative research projects, subject to mutual NDA.
  • Legal requirements: if required by law, court order, or regulatory authority.

Important: We never sell or license your research data to third parties for commercial purposes.

6. Data Retention and Security

  • Data is stored securely in encrypted databases with restricted access.
  • Research data is retained for the duration of the Service usage and for any contractual or legal obligations.
  • Backups are encrypted and stored in secure facilities.
  • Security measures include multi-factor authentication, access control, and periodic security audits.

7. User Rights

Users have the following rights under GDPR and applicable EU/US privacy laws:

  1. Access: You may request a copy of your data processed by CellsAI.
  2. Correction: You may request corrections of inaccurate or incomplete data.
  3. Deletion / Erasure: You may request deletion of your personal data, subject to retention requirements for research reproducibility or contractual obligations.
  4. Restriction of processing: You may request temporary suspension of data processing.
  5. Data portability: You may request your data in a structured, machine-readable format.
  6. Withdrawal of consent: Consent can be withdrawn at any time without affecting processing prior to withdrawal.
  7. Complaint: You have the right to file a complaint with the relevant supervisory authority (e.g., European Data Protection Board).

Requests should be sent to: privacy@cellsai.tech

8. International Data Transfers

  • Data may be processed and stored in the United States and European Union.
  • Transfers comply with GDPR Chapter V requirements, including EU-US Privacy Shield principles or Standard Contractual Clauses (SCCs).

9. Cookies and Web Tracking

  • Essential cookies: required for authentication and platform functionality.
  • Analytical cookies: optional, used for improving the Service.
  • Users can disable non-essential cookies through browser settings.

10. Changes to This Privacy Policy

CellsAI reserves the right to update this Privacy Policy.

  • Significant changes will be communicated via email or platform notification.
  • Continued use of the Service constitutes acceptance of the updated Privacy Policy.

Versioning: Each update is documented with effective date and summary of changes.

11. Contact

For questions, requests, or concerns regarding this Privacy Policy:

Data Protection Officer
CellsAI Technologies Inc.
651 Forest Ave, Palo Alto, CA 94301, USA
Email: aimedcells@gmail.com